W1_NasserAl-Julandani_Tuckman_Analysis_Essay

1)       Problem Definition

OOCEP PMP-2016 Team established as a part of PMI program; Face to Face session conducted in Muscat from 31^st July to 4^th August 2016. The team consists of 10 members from the same company but with different specializations. This essay aims to use Tuckman Team Development Model;

• To identify the development stage the team’s is currently in;
• To recommend the best leadership style that can help the team performing to its highest potential.

 

2)       Identify the Feasible Alternative.

Tuckman’s theory focuses on the way in which a team tackles a task from the initial formation of the team through to the completion of the project. This tool helps identifying the team stage of development in terms of relationship, behavior and cooperation.

Figure.1: Tuckman’s 5 stages of Team Development, Source: Guild of Project Controls

 

3)       Development of the Outcome for Alternative

A survey has been done; members answered 32 questions developed by Donald Clark. Data collected is shown in Table-1.

 

#	Name	Forming	Storming	Norming	Performing
1	Hamood Al Rusheidi	23	21	27	30
2	Abdullah Al Ansari	23	19	31	37
3	Khamis AL Shukhaili	27	26	29	29
4	Mubarak Al Haddabi	22	20	25	31
5	Saud Al Bahri	28	20	28	32
6	Said Al Harrasy	27	22	32	36
7	Nasser Al Julandani	22	17	29	33
8	Salim Al Habsi	25	23	29	32
9	Mamood AL Shamsi	26	21	30	33
10	Talal Al Nahwi	27	18	29	28
	Total	250	207	289	321
	L	22	17	25	28
	ML	27	21	29	33
	M	28	26	32	37

Table-1: Donald Clark’s Survey Result

 

4)      Selection of Criteria

Calculation’s results of Delphi technique with P70 for above data were done as shown in the following table; based on the findings, team currently in the Performing Stage.

 

5)  Data Analysis

Team is at the performing stage; members are performing tasks smoothly and effectively with less support and supervision. Team members are motivated, knowledgeable and competent on decision-making process.

 

6)  Selection of the Preferred Alternative.

Team members have the ownership to deliver the project deliverables on time, to the required standers and with the available resources. Success of the team is a primarily goal. Members are participating one with another more comfortably, sharing their opinions and views for consonantly improvement.

 

7) Performance Monitoring and the Post Evaluation of Result.

Based on the above, the best “Leadership Style” recommended for this team is “Leading by Example”; i.e. less supervision and more empowerment. The recommended leadership stale will enable team members to keep-up the high performance. Team leader participation, behavior and level of involvement will determines team performance continuity.

 

8)  References

1. Related materials. (n.d.). situational leadership analysis. Retrieved June 4, 2014, fromhttp://www.businessballs.com/slanalysis.htm
2. org. (2012). Survey: what stage is Your Team In?. Retrieved June 4, 2014,fromhttp://www.cscaweb.org/EMS/sector_team/support_files/tools_for_the_team/tool_stage.pdf
3. Forming, Storming, Norming, and Performing: Understanding the Stages of Team Formation. (n.d.). Forming, Storming, Norming, and Performing. Retrieved June 4, 2014, from http://www.mindtools.com/pages/article/newLDR_86.htm
4. MAHAKAM13: W1_HERU_Tuckman Assesment. (2012, September 14). MAHAKAM13: W1_HERU_Tuckman Assesment. Retrieved June 4, 2014, fromhttp://aacemahakam.blogspot.co.uk/2012/09/w1herutuckman-assesment.html.
5. Source: Guild of Project Controls, 02.4 – MODULE 02-4 – DEVELOP MANAGEMENT COMPETENCIES from http://www.planningplanet.com/guild/GPCCAR-modules

W2_Talal Al Nahwi_Plan-DO-Check-ACT (PDCA) Cycle

1.     Problem Definition

I attended a PMP Certification Prep course and it was divided to three parts: 5 days face to face, distance learning and 3 days face to face. The problem is how to accomplish the tasks of distance learning in 13 weeks & pass the exam from first attempt!

2.     Identify the Feasible Alternative

The required tasks to be achieved during 13 weeks are as following:-

• Posting 13 blogs – already posted one blog.
• Writing and Submitting a minimum 2500 words paper.
• Searching and submitting 3 templates.
• Solving 4 exercises and 16 questions of exams in Rita PMP Exam Prep Book.

3.     Development of the Outcome for Alternative

To achieve the required tasks in 13 weeks, I shall try to find a way which is suitable and allows finalizing the required tasks within given time frame as following:-

3.1.          Blogs

• Implement lessons learnt from first blogs & apply them in subsequent blogs.
• Topics selection from work related issues
• Learning from colleagues posting & previous PMI groups.
• Course instructor feedback.

 

3.2.          Paper

• Topic selection shall be work related problem.
• Study provided material by course Instructor which is relevant to my topic.
• Benefit from the paper format given by the instructor.
• Minimize the time between the submissions of the drafts.
• Plan to complete the paper before week 10.

3.3.          Template

• Start work on the template after completion of 11 blogs and the paper.
• Dedicating three hours in three consecutive days (1 hour per day).
• Complete the templates before week 10.

3.4.          Problems Solving

• Start solving problems after the completion of 12 blogs, paper and template.
• Solve the problems during the weekend

4.     Selection Criteria

In order to check the possibility of implementation of my plan I shall adopt the technique of Plan-DO-Check-ACT (PDCA) Cycle ^[1]

5.     Analysis and Comparison of the Alternative

• The plan setting as per above mentioned (Plan).
• The implementation of the plan already started and progressing (DO).
• The plan was moved smoothly and found realistic and achievable (Check).
• Because the plan is moving smoothly, so I shall continue with same plan (Act) ^[1].

6.     Selection of the Preferred Alternative

From the above it is very obvious that my plan is realistic and achievable. Another indicator is commitment to achieve the tasks. Anything done by the others can be done by you just need to implement your method and the technique of Plan-DO-Check-ACT (PDCA) Cycle ^[2].

7.     Performance Monitoring and the Post Evaluation of Result

The technique of Plan-DO-Check-ACT (PDCA) Cycle is good method to assess how realistic is your plan and a good measurement tool for performance & productivity.

There are few disadvantages of this technique and they are as following ^[3]:-

• Oversimplification of the Improvement Process. In other words, it might tell you there is wrong in your plan but does not tell you how to correct it.
• Confusion in the Acronym and that means many of people think the meaning of do is equal to act and in the reality the meaning of act means do after the improvement of the plan.
• Ignorance of the “People” Element. People having to adjust to change on a continuous basis and work in an uncertain environment encounter “change fatigue” or disenchantment ^[3].

8.     Reference:

1. ASQ organization. (2010, August 5). Plan-Do-Check-Act Cycle (PDCA Cycle) – ASQ. Retrieved August 17, 2014, from http://asq.org/learn-about-quality/project-planning-tools/overview/pdca-cycle.html
2. Mind-tools. (2008, February 13). Plan-Do-Check-Act (PDCA) – Project Management Tools from MindTools.com. Retrieved August 17, 2014, from http://www.mindtools.com/pages/article/newPPM_89.htm
3. Nayab, N., & Richter, L. (2013, July 21). Recognizing the Four Major Disadvantages of PDCA Methodologies. Retrieved July 18, 2104, from http://www.brighthubpm.com/methods-strategies/75929-exploring-the-disadvantages-of-pdca-methodologies/
4. W13.0 – Ahmed AL-Abri- Plan-DO-Check-ACT (PDCA) Cycle, Posted on Sunday, 17 August 2014, 9:47 by ahmedalabri77